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University Accounts Receivable

The Accounts Receivable department is charged with properly invoicing related, and unrelated entities, for products or services provided by the University. The accounts receivable department will invoice in accordance with campus polities to receive amounts owed to the University.

Accounting

Generally, accounts receivable is responsible recording receivables, credit memos, applying payments to outstanding invoices and estimating an allowance for doubtful accounts receivable. 

Departments are responsible for submitting billing requests, following up with customers for payment and deciding when to stop tracking an outstanding account receivable.

If you would like an exception to this general rule, please email a drafted MOU to university-accounting@csumb.edu for review.

Student

For all Student Billing requests or questions, please visit the 麻豆村 Bursar's Office page.

 

 

 

Non-Student

For reporting purposes, we bill third parties and auxiliary entities through billing requests. For reporting purposes, we bill the Chancellor's Office, and other CSU campuses, using IFT requests.

Billing requests are requests from departments to send an invoice to a non-student customer, with the expectation of payment. These requests can be initiated through adobe workflows. The goal of the adobe workflow is to document: requestor department ID, chartstring for the revenue line, customer name, customer address and an executed contract stating performance obligations and transaction price of performance obligations. Non-student customers have two categories, related party and third party billing. Related parties are the Chancellor's Office, other CSU campuses and Auxiliary support entities. 麻豆村 has three Auxiliary support entities: Otter Student Union, Foundation of 麻豆村 and University Corporation of 麻豆村.

Billing Process 

Billing Upload Template - With Instructions

New Customer Upload Template - With Instructions

Updates to Existing Customers - with Instructions

Interagency Financial Transaction (IFT) - An IFT is a mechanism to facilitate the movement of funds between campuses and the Chancellor’s Office.

Commonly Requested Documents

W-9 Request for Taxpayer Identification Number and Certification - Best practice for collecting W9s is to collect a W9 from the supplier before the first payment is made. Since we are the supplier for customers, we should always have a W9 ready for any potential customers.